Forms & presentation
- Add and order enquiry form fields
- Order widget form fields and configure the widget
- Set class order for the print view
Schogle · Academics / StudentPre-Admission Enquiry.
Pre-Admission Enquiry.
A clearer first conversation.
Keep every enquiry organised before admission or a seat offer. Capture the family’s details, coordinate the next conversation and prepare for a considered admission decision.
01Capture the enquiry
Child, family and enquiry details.
02Coordinate contact
Stages, contact status and journey.
03Review the context
Forms, documents and requirements.
04Decide the next step
Admission is a separate decision.
01Capture the first conversation
Every family.
A clear starting point.
Before offering a seat, give the enquiry its own record. Keep the child, parents, class of interest and enquiry source together so the admissions team can pick up the conversation with context.
- Record the child and parent details, class and sibling information.
- Capture the enquiry date, lead stage, source and mode.
- Keep contact and address details with the selected session.
Why it matters for your school
The next team member can understand the family’s enquiry without piecing together separate notes.
Academics / StudentAdd Admission Enquiry
Personal details
Child’s name
Aarav Sharma
Admission for class
Class I
Father’s name
Rohan Sharma
Mother’s name
Neha Sharma
Is this a sibling?
No
Lead stage
Pre-Admission
Source of enquiry
School website
Enquiry mode
Online
Contact details
Address · Country · State · City · Locality · Pincode
Saved in the selected academic session.
Add Admission EnquiryFictional sample · School context
02Find the enquiry you need
Less searching.
More useful context.
The enquiry register brings applicant details, lead stage and contact status into one view. Narrow the list to the session and enquiries your team needs to review.
- Search by enquiry number, child name or father’s name.
- Filter by lead stage, grade and admission status.
- Refine by enquiry dates, source and mode; adjust the visible columns.
Why it matters for your school
Staff can focus on a relevant set of enquiries rather than searching through the whole register.
Academics / StudentPre-Admission Enquiry
Session2026–2027
Keyword search
Child / father / enquiry no.
Lead stage
Any
Grade
Class I
Admission status
All
Also filter by date range, enquiry source and mode.
Child & parent detailsContact status
Aarav SharmaClass I · Parent: Neha SharmaPre-Admission
ContactedIshita SenClass I · Parent: Ananya SenPre-Admission
Not contactedEnquiry, family, stage and contact status in one list.
Pre-Admission EnquiryFictional sample · School context
03Keep the next conversation visible
Know who was contacted.
See what comes next.
A saved enquiry is only the beginning. Contact status, lead stages and View Journey help the school team see the context before following up or making an admission decision.
- Distinguish contacted enquiries from those still awaiting contact.
- Use lead stages and follow-up context to coordinate the next step.
- Review the enquiry journey before choosing Admit or Discard.
Why it matters for your school
A clearer handover between the first enquiry, the family conversation and the school’s decision.
Academics / StudentA clearer enquiry journey
AS
Aarav Sharma
ContactedClass I · Pre-Admission
- Record the enquiry
Applicant, parent and enquiry details.
- Record contact
Make the contact status visible to the team.
- Review the journey
Revisit the enquiry context before the next step.
- Make the next decision
Review whether to continue toward admission or discard.
Enquiry reviewAdmission decision
A clearer enquiry journeyFictional sample · School context
04Shape the enquiry form
Your school’s questions.
The right details.
Add the extra information your admission process needs. The enquiry form designer gives each custom field a type, name and settings, with separate ordering options for the enquiry and widget forms.
- Set field types, online/offline mandatory rules and unique-value options.
- Control class visibility, sibling copying and hiding during admit/edit.
- Map suitable fields to the admission process; order fields for each form.
Why it matters for your school
The form reflects your school’s process, with useful information prepared for admission review.
Academics / StudentDesign Admission Enquiry Form
Field type
Text Box
Field name
Previous school
Hide from class(es)
Choose applicable classes
Copy from sibling data
School-defined choice
Enquiry fieldPrevious school
Admission fieldConfigured mapping
Mapping prepares information for admission. It does not create a student record by itself.
Design Admission Enquiry FormFictional sample · School context
05Give parents an online route
Open intake.
On your school’s terms.
Configure the public pre-admission form for the right session and classes. Choose when intake is open and where the form is shared, without confusing a parent’s enquiry with a confirmed admission.
- Set intake to accepting or paused, with an always-open or date-range schedule.
- Choose the session and eligible classes for the public form.
- Configure school alert recipients and share links across your enquiry channels.
Why it matters for your school
Families have a clear way to enquire while the school controls the intake context.
Academics / StudentAccept Online Admissions
Public Pre-Admission IntakeAccepting submissions
Active form session
2026–2027
Intake schedule
Always open / date range
Eligible classes for admission
NurseryLKGUKGClass IClass IIClass III
Admin email alert recipients
Choose the school team to receive intake alerts.
WebsiteSocial mediaWhatsAppBrochures
Open or pause intake for the relevant session.
Accept Online AdmissionsFictional sample · School context
06Prepare the admission decision
Review the requirements.
Then take the next step.
Keep the document checklist and admission eligibility criteria close to the enquiry workflow. Review the applicant’s context before moving into the separate Admit Student process.
- Define a document checklist and admission eligibility criteria.
- Review the enquiry’s stage and journey before an admission decision.
- Use the enquiry-to-admission summary to understand recorded conversion.
Why it matters for your school
Admission starts with reviewed enquiry information, not an assumption that every enquiry becomes a student.
Academics / StudentPrepare for admission review
Document checklist
Define what your school needs to review.
Eligibility criteria
Set the admission requirements for your process.
Pre-Admission Enquiry
Collect and review the applicant’s context.
Admission decision
Use Admit or Discard after the school’s review.
Admit Student
The separate process for creating the student record.
Review the list’s enquiry-to-admission conversion summary.
Prepare for admission reviewFictional sample · School context
The setup behind the enquiryMore than a list.
More than a list.
A process your school can shape.
The supplied menu brings form setup, intake, sources and record administration together. Explore these options with our team to confirm the exact behaviour available to your school.
Intake & requirements
- Accept Online Admissions
- Document checklist and eligibility criteria
- Uploads & Fees settings — confirm the supported scope
Sources & lead capture
- Lead stages and custom UTM sources
- Scan lead capture passes
- Channel share links
Records & numbering
- Import enquiry records
- Registration number setup
- Enquiry settings
List & record actions
- Manage the visible columns
- Edit, delete and additional record actions
- View Journey, contact status, Admit or Discard
History & oversight
- Change History
- Session-specific enquiry records
- Enquiry-to-admission conversion summary
Before your school gets startedA few important
A few important
distinctions.
Walk through the enquiry process, your forms and the admission handover with the Schogle team.
Is an enquiry the same as a student admission?
No. Pre-Admission Enquiry keeps the applicant’s context before admission or a seat offer. The school reviews the enquiry and makes a decision; Admit Student is the separate student-record process.
Can we capture enquiries online and in the school office?
The supplied screens show office enquiry entry and public online intake. Source and mode help identify how an enquiry reached the school. Confirm the available form and intake configuration for your deployment during a demo.
Can the school add its own questions?
The supplied designer includes custom field types and names, mandatory settings for online and offline entry, unique values, class visibility, sibling copying and field mapping. Review the exact field types and rules available for your school.
Does field mapping automatically create a student?
No. Mapping prepares enquiry information for the admission process. It does not create a student record by itself; the separate admission workflow handles that responsibility.
Can we control when parents submit online enquiries?
The intake screen shows accepting or paused status, an active form session, always-open or date-range scheduling and eligible class selection. Confirm the current configuration and public portal in a guided demo.
Does the Uploads & Fees setting mean online payments are supported?
The menu shows Uploads & Fees settings, but this does not establish payment processing. Schogle does not currently have a payment gateway; online payments are manually recorded. Confirm document-upload and fee-setting scope with our team.
This page explains the supplied Schogle enquiry screens using fictional examples. Exact configuration, notification delivery, import behaviour and record-handling rules should be confirmed for your school in a demo.
Give every enquiry
a clear next step.
See how the enquiry register, forms and intake settings fit your school’s admission process.