Student information
- Class, admission number and roll context
- Personal details, category and house
- Student login and photo
Schogle · Academics / StudentAdmit Student.
Admit Student.
From decision to record.
Turn a reviewed admission decision into a complete student record — identity, family, background and documents — through a guided three-step form your office can rely on.
01Student information
Identity, class and admission context.
02Parents & guardians
Family details and logins.
03Background & documents
Schooling, siblings and uploads.
04Save & continue
A record ready for the next step.
01Start with the student
One student.
One clear record.
Admit Student brings the child’s identity, class and admission context together from the first step. Enrolment class, admission number, personal details and the student’s login stay with the record instead of scattered notes.
- Choose the enrolment class, admission number and new-student status.
- Record name, gender, date of birth, category, house and admission dates.
- Prepare the student’s username and password, and add a photo.
Why it matters for your school
The student’s core details are captured once, in the order your admissions team expects.
Academics / StudentStudent Info
Student InfoParents InfoAdditional Info
Student information
Enrolment in class
Class I
Adm. no.
STU2026-0156
New student?
New
Roll no
Assigned later
Full name
Aarav Sharma
Date of birth
14 Mar 2018
Gender
Male · Female · Transgender
Category
School-defined
House name
School houses
Date of admission
17 Oct 2026
Fee start cycle
Fee billing starts from the chosen cycle — earlier cycles are not charged. Defaults to the current month.
Student photoClick photo
Username and password prepare the student’s login with the record.
Student InfoFictional sample · School context
02Complete the student’s context
Addresses, custom fields
and health checks.
Around the core identity, the form keeps the details schools actually need: permanent and correspondence addresses, your own custom fields, codes and quarterly medical data.
- Copy the permanent address to correspondence with one tick.
- Use school-defined custom fields such as languages known or AADHAAR number.
- Record blood group and quarterly height, weight, SpO2 and pulse checks.
Why it matters for your school
Office staff stop maintaining parallel spreadsheets for addresses, IDs and health records.
Academics / StudentAddresses, custom fields and medical data
Permanent address
Address · Pincode · Country · State · City · Locality · Contact no
Correspondence address
Same as permanent address — no repeated typing.
Languages known
Custom field
How did you know about us?
Custom field
Student AADHAAR no
Custom field
Student code / PEN number
Codes
Medical data
Quarter IChecked on · Height · Weight · SpO2 · Pulse
Quarter IIChecked on · Height · Weight · SpO2 · Pulse
Quarter IIIChecked on · Height · Weight · SpO2 · Pulse
Quarter IVChecked on · Height · Weight · SpO2 · Pulse
Record blood group and quarterly health checks alongside the admission.
Addresses, custom fields and medical dataFictional sample · School context
03Capture the family properly
Father, mother, guardian.
Each with their own details.
Parents Info gives each family member a structured place: education, occupation, contact details, income, address and photo — with login credentials prepared alongside.
- Record father, mother and guardian details in separate sections.
- Use “Same as father details” to avoid re-entering shared information.
- Prepare parent usernames and passwords with the admission.
Why it matters for your school
Communication, fee discussions and guardianship questions reach the right person with the right context.
Academics / StudentParents Info
Student InfoParents InfoAdditional Info
F
FatherMr. Rohan Sharma
PhotoEducation · Occupation · Designation · OrganisationContact no · Mobile no · Email · Monthly income · PANAddress with country, state, city and locality
M
MotherMrs. Neha Sharma
PhotoEducation · Occupation · Designation · OrganisationContact no · Mobile no · Email · Monthly income · PANAddress with country, state, city and locality
G
GuardianRelationship e.g. uncle, grandfather
PhotoEducation · Occupation · Designation · OrganisationContact no · Mobile no · Email · Monthly income · PANAddress with country, state, city and locality
Parent logins
Username and password fields prepare parent access. “Same as father details” avoids re-entering shared information.
Parents InfoFictional sample · School context
04Add the background that matters
Previous schooling.
Siblings, documents, notes.
Additional Info completes the picture: educational background, sibling links, references, foreign-student details, ECS bank details for fee payment, RFID, document uploads and student-related notes.
- Record previous schools, last class, medium, recognition and reason for leaving.
- Link siblings by admission number and add references.
- Attach documents after saving, with bank, RFID and notes in one place.
Why it matters for your school
The admission file is complete enough for the office, the class teacher and the accounts team.
Academics / StudentAdditional Info
Student InfoParents InfoAdditional Info
Educational background
Previous school(s), last class, medium of instruction, recognition, dates and reason for leaving.
Sibling information
Link siblings by admission number so the family context stays together.
References
Add references with a simple “Add reference” action.
Foreign students
A dedicated section keeps foreign-student details separate.
ECS fee payment bank detailsStudent RFID numberStudent-related notes
Save the record first, then attach documents with Choose Files.
Additional InfoFictional sample · School context
05Move through admission calmly
Three steps.
Save, back, next.
The form is organised as Student Info, Parents Info and Additional Info, with Reset, Back, Save and Next actions. Staff can move at the family’s pace without losing what is already entered.
- Work through the three tabs in order, or return to an earlier step.
- Save the record, then continue to the next section.
- Keep the admission distinct from the earlier enquiry conversation.
Why it matters for your school
New admissions staff can follow the same dependable process as your most experienced team member.
Academics / StudentA guided three-step admission
- 01Student Info
Identity, class, addresses and medical data.
- 02Parents Info
Father, mother and guardian details.
- 03Additional Info
Background, siblings, documents and notes.
Reset← BackSaveNext →
Reviewed enquiryPre-Admission Enquiry
Student recordCreated by Admit Student
Admit Student creates the formal student record; the enquiry remains the earlier conversation.
A guided three-step admissionFictional sample · School context
Inside the admission recordOne form.
One form.
Every section the office needs.
The supplied Admit Student screens organise the record into clear groups. Walk through them with our team to confirm the exact fields and rules available to your school.
Addresses
- Permanent address with full locality context
- Correspondence address
- Same-as-permanent shortcut
Custom fields & codes
- School-defined custom fields
- Student code and PEN number
- Fee start cycle
Medical data
- Blood group
- Quarterly height, weight, SpO2 and pulse
- Checked-on dates per quarter
Family & guardian
- Father, mother and guardian sections
- Parent login credentials
- Family photos and addresses
Background & documents
- Educational background and siblings
- References and foreign-student details
- ECS bank details, RFID, uploads and notes
Before your school gets startedA few important
A few important
distinctions.
Walk through the admission form, your custom fields and the enquiry handover with the Schogle team.
Is Admit Student the same as Pre-Admission Enquiry?
No. The enquiry keeps the family’s earlier conversation and review context. Admit Student is the separate process that creates the formal student record after the school’s decision.
Does admission have to be completed in one sitting?
The form is organised into Student Info, Parents Info and Additional Info with Save, Back and Next actions, so staff can move through it in steps. Confirm the exact save behaviour for your deployment in a demo.
Can the school add its own fields?
The supplied screens include student custom fields such as languages known and AADHAAR number. Review the available custom-field setup for your school with our team.
How are documents handled?
The Additional Info step notes that the record is saved first, then documents are attached with Choose Files. Confirm upload limits and supported file types during a demo.
Does the form collect online fee payments?
No. The ECS section records bank details for fee payment via ECS; Schogle does not currently have a payment gateway, and online payments are manually recorded.
What happens after the student is saved?
The student record continues into the wider Student menu — profiles, roll numbers, houses, certificates and promotion. Explore those sub-modules for the connected journey.
This page explains the supplied Schogle Admit Student screens using fictional examples. Exact fields, save behaviour, upload limits and record-handling rules should be confirmed for your school in a demo.
Give every admission
a complete beginning.
See how the three-step admission form fits your school’s intake process.